Old Lyme
Parks and Recreation Commission
Meeting Minutes
Thursday January 7, 2016 7:00 PM
American Legion Room
Old Lyme Town Hall
Present: Don Bugbee (Parks & Recreation Director & Commission Secretary), John Flower (Parks and Recreation Vice-Chairman), Mary Ellen Garbarino, Missy Garvin, Tim Gavin, Glynn McAraw
Absent: Bob Dunn (Parks and Recreation Chairman)
Guests: Paul Fuchs, Paul Gianquinto, Greg Hack, Bonnie Reemsnyder
1) Call to order
The Meeting was called to order by John Flower at 7:05 PM.
2) Previous Meeting Minutes
The Minutes from the December 3, 2015 Meeting were reviewed. Missy Garvin made a motion, seconded by Glynn McAraw, to accept the minutes as written. The motion passed unanimously.
3) BHPIC Presentation / Questions
The BHPIC Co-Chairmen, Paul Gianquinto and Paul Fuchs, presented and discussed the Boathouse and Hains Park Improvement Committee Handout, dated Jan 7, 2016. The Handout is included as an Attachment to these Minutes. Each page of the handout was discussed in detail by the Co-Chairmen, the attending Parks and Recreation Members and the Guests. The memo, Questions for Boathouse Committee, which is also included as an Attachment to these Minutes, was presented, reviewed and discussed by Parks and Recreation Vice-Chairman John Flower.
The Parks and Recreation Commission Members felt that the proposal was well presented and all questions were answered satisfactory. Discussions would continue at the next Parks and Recreation Meeting to include all Commission Members.
4) Directors Report
Don Bugbee provided the following;
a) Youth Basketball sign-ups are on-going. The Program is open to youths in grades K-8. The Coaches organizational meeting is scheduled for Saturday January 9, 2016 and the season is tentatively scheduled to run for 8 weeks, on Saturdays, January 16-March 5. Updates will be provided.
b) Adult Basketball sessions are ongoing. This Program runs on Wednesday’s 6:30-9:00 pm at the High School Gym and will run into June 2016. The Sunday sessions run from 10:00am-12:00 noon at the High School Gym. Sunday sessions will run through March 2016. Fees ($105) are collected each week for the Sunday sessions to cover the cost of District 18 Custodians.
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c) Yoga Sessions are held at the Library in Mile Creek School on Wednesdays, from 3:45-4:45. Session 2 is scheduled for eight weeks, January 13, 20, 27, February 3, 10, 17, 24 and March 2. The Session 2 fee is $80, with a $15 Drop-in fee.
Sessions 3 and 4 dates for 2016 have not yet been determined. Updates will be provided.
d) Our Adult Women Fitness Class, called the Body Back Program, runs for 8 week sessions on Tuesday’s and Thursday’s through Feb, from 6:30-7:30 pm, at the Center School Gym. This is part of the National Fit4 Mom Program, which is the largest Pre and Post Natal Fitness Program in the country. Spring Sessions have not yet been confirmed. Updates will be provided.
e) Park Facilities Updates
All Park facility buildings are closed for the Winter season. Access to White Sand Beach, Cross Lane Park and Hains Park areas are available daily.
f) Summer Staff
Summer Employment Applications are available and the process of rehiring Summer Staff has started.
g) Parks and Recreation Budget
The Parks and Recreation Budgets have been submitted for review as requested.
h) Safety Committee
The Safety Committee is scheduled to meet quarterly, Mar 1, June 7, Sept 13 and Dec 6, 2016. Updates will be provided.
5. Old Business
a) Commission Attorney / BOF presentation
The following documents are included as informational Attachments to these Minutes and will be discussed at a later date.
- Statement to Board of Finance, Dec 15, 2015
- Thomas F McGarry memo to Robert Dunn, dated December 15, 2015
- Bonnie Reemsnyder Memo to Bob Dunn, dated Nov 5, 2015
- Bob Dunn Memo to Bonnie Reemsynder, dated August 27, 2015
- Marylin C Clark memo to Bonnie Reemsynder, dated August 17, 2015
6) New Business
There was no new business discussed.
7) Any other business
None discussed.
8) Public Comment
There was no public comment.
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9) Meeting Adjournment
A motion was made by Glynn McAraw, seconded by Mary Ellen Garbarino to adjourn the meeting at 8:30 pm. The motion passed unanimously. The next Meeting is scheduled for Thursday February 4, 2016 at 7:00pm.
Respectfully submitted,
Don Bugbee, Commission Secretary
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NOTICE: Messages to or from the Town of Old Lyme domain are subject to the Freedom of Information statutes and regulations.
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